THE JALLOW FOUNDATION, THE GAMBIA

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Legal Bits!

The Jallow Foundation, The Gambia, A Charity Set Up To Relieve Poverty, Help, Provide, Train, Educate, Provide Employment, Empower and Provide Essential Facilities and Equipment To Those In Need

PLEASE MAKE SURE YOU READ THIS INFORMATION AND, IF IN DOUBT, OBTAIN EXPERT ADVICE AND ASSISTANCE

If you are planning an event then there are things that you need to consider. Here is some information that may help however you must make sure that you consider all matters and get appropriate and relevant advice. We are very pleased that you support us and help us so much with all your fantastic fund-raising activities but, we cannot take any responsibility or accept liability in any way what so ever, for your event or for any injuries, damage or losses. You should obtain advice as to such matters, including obtaining insurance not only in respect of such matters but also in case of weather preventing your event from taking place. 

Obtaining sponsorship from friends, family and colleagues and collecting any donations from them is perfectly legal, so is collecting on privately owned premises PROVIDING,  that you have permission from the owner. However if you are intending to collect in a public place then you will require a licence from the local authority where you are intending to collect. Please also request from us official collection boxes and ID badges. Please note that to collect in London you need to be 18 years of age and 16 years old elsewhere.

If you are intending to provide entertainment, music/dancing then you need to obtain a Public Entertainment Licence, again from your local authority, unless where you are holding the event already has one. This is the case if your event is open to the public and irrespective whether or not you charge to get in. Private events which are open only to those people working for a company and/or organisation or privately invited, do not need a licence but please do check with your local authority. It is however worth mentioning to your local authority that your event is for charity, as the local authority may waive their fee.

With regards to Food and Alcohol, you must get a licence to sell alcohol even if it is intended that the drinks are to be free with the purchase of a ticket to your event. Please contact your local licensing department of the magistrates court for further details. A local publican who holds a permanent licence may be able to help either in that you can use his/her licence if he/she is supplying the drink or he/she can apply within 24 hours on your behalf for an occasional licence if you are supplying the drink.

Food will be subject to the Food and Hygiene Safety Acts and Regulations. Contact your local Environmental Health Department and/or your local Trading Standards Department for help and advice. 
   
With regards to children fund-raising, please also always make sure that parents have given their written permission for their child to take part. Make sure that children are fully supervised AT ALL TIMES  and you have procedures in case a child goes missing. Also don't allow children to approach strangers, make sure children know that they need your permission before fund-raising for us and make sure that an adult looks after any money and takes responsibility for paying it to us. Please stay safe on-line, do not give personal details and consider very carefully what you post or publish on-line particularly where it relates to children. DO NOT post anything on-line that may be considered to be offensive, illegal or objectionable in any way.

With regard to raffles, no more than £250 must be spent on prizes and there cannot be any cash prizes. If however someone has donated a prize that has a higher value then that, that should be OK. You must not allow under 16's to sell tickets and the tickets must only be sold at the premises where the event is being held and, during the period of time when the raffle is to be carried out. If you want to do other than a small raffle then please check out the necessary requirements and regulations at the Gambling Commission's website which you can assess from our links page.

With regards to Health and Safety, if you are planning an event you MUST make sure that you carry out a health and safety check. You can easily do this by doing a risk assessment. If you go to our links page and click on hse.gov.uk, you will be taken straight to the site where you can obtain all the information that you need. To help there are 5 steps to a risk assessment:

1. Identify the hazards
2. Decide who might be harmed and how
3. Evaluate the risks and decide on precautions 
4. Record your findings and implement them and
5. Review your assessment and update if necessary.

You can easily find a risk assessment form by putting that in google as a search. You will need to make sure that you have a qualified first aider present and sufficient first aid equipment. St Johns Ambulance may be willing to attend if the event is of sufficient size. You also need to have suitable fire fighting equipment and know what the evacuation procedure is and explain it to everyone before the commencement of the event. It is also necessary to ensure that there is disabled access.

If you are hiring a hall or similar venue you will normally find that evacuation procedures, fire equipment and disabled access is all taken care of, however you must familiarise yourselves with them and make sure that you carry out a risk assessment. Please do have a look at the HSE website for help and advice.

NEARLY there! Please make sure that any advertising material has 'The Jallow Foundation, The Gambia' logo on it, this is on our resources page. Also make it very clear that all proceeds and profits will go to The Jallow Foundation, The Gambia and please include our registration number on all the advertising material together with 'In support of The Jallow Foundation, The Gambia'.

HOWEVER
 please do not in any way indicate that you represent the charity,

ONLY
that you are supporting us by fund-raising.

After your event if you would be good enough to provide us with one cheque, payable to 'The Jallow Foundation, The Gambia', that would be most helpful. This will be treated as a donation to the charity to which donation, Gift Aid will not apply.  

FINALLYif you have any queries or want more information, then please do get in contact with us and we will do our very best to give you as much help as we can. Alternatively if we cannot answer your questions then we will try and direct you to the appropriate organisation that can. You can however obtain more information on fund-raising by going to the Institute of Fund-raising website. You can find this site by going to our 'Links' page and clicking n the relevant link.  
 
HOWEVER please note that the information contained here is purely as guidance only and no reliance should therefore be placed upon it. Rules, regulations and legislation change all the time. It is therefore entirely your own sole responsibility to ensure that all aspects of your event is run according to the necessary legal requirements and in accordance with the relevant rules, regulations and legislation of the time. No liability whatsoever can be accepted by The Jallow Foundation, The Gambia.
  
AFTER ALL THAT, WE HOPE YOU HAVE A FUN EVENT AND RAISE A LOT OF MONEY FOR ALL THOSE PEOPLE WHO SO DESPERATLY NEED YOUR HELP.  BOTH WE AND THEY, VERY, VERY MUCH APPRECIATE ALL YOUR EFFORTS AND HARD WORK . WORDS SIMPLY CANNOT THANK YOU ALL ENOUGH.      



   


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You Can Also Now Make Donations By Text. 

Text 'JALL10' and the amount you want to donate, e.g £10, to 70070.

Easy As That! For More Information Please Watch The Video On The Links Page On This Website And/Or Go To Our Facebook Page.   

The Big Give Website

Click on the above website and take a look at our project page.

Copyright 2009, The Jallow Foundation, The Gambia
Registered No. XT28094

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The Jallow Foundation, The Gambia, A Charity Set Up To Relieve Poverty, Help, Provide, Train, Educate, Provide Employment, Empower and Provide Essential Facilities and Equipment To Those In Need

The Jallow Foundation, The Gambia, A Charity Set Up To Relieve Poverty, Help, Provide, Train, Educate, Provide Employment, Empower and Provide Essential Facilities and Equipment To Those In Need